Two lists worth calling: not yet filed, and no longer on file.
Carriers with authority pending still need a filing before they can run. Carriers whose liability has come off file need one again. Both are visible in FMCSA records, and both are a filter here.
What an agency prospects on.
Everything below comes from FMCSA insurance filings and registration records. None of it is a rating input and none of it should be treated as one.
A dedicated filter for carriers with no liability filing on record, and a second for carriers operating without it. These are the two lists that matter most to a new business desk.
A carrier waiting on authority cannot run until a filing is in place. Filter to them, track them, and time the call to when the decision is live.
Who currently holds the filing, the coverage type, the policy number and the effective date, so a rep knows who they are competing with before dialling.
The full timeline of filings and terminations, with dates, amounts and the insurer named on each, so the pattern is visible rather than inferred.
A change of insurer on record is captured as its own event, separate from coverage lapsing, so a switch does not read as a gap.
Power units, drivers, inspections, out of service rates and crashes, so a rep can qualify the size of the account before spending time on it.
Two filters, two very different conversations.
A carrier that has never filed is a first placement. A carrier whose filing has been terminated is an urgent one. The feed separates them, and both are filterable by state and fleet size so the list matches the book you write.
- Needs coverage, with no filing on record
- Operating without insurance on file
- Pending authority, which cannot activate without a filing
- Cut either list by state, fleet size, driver count and equipment
We report filing events. We do not predict renewals.
FMCSA liability certificates stay in effect continuously until they are terminated, so the public record contains no renewal date to forecast from. Anything sold as a renewal prediction on this data is inferred from a gap that is not there. What we report are the events that genuinely appear: a filing added, a filing terminated, and an insurer changed.
- Coverage coming off file, reported the day it is seen
- Coverage returning to file
- A change of insurer on record
- No invented renewal dates, and no predicted expiry
How an agency desk runs it.
- 1Pick the list
No coverage on file, or pending authority, cut to your states and the fleet sizes you write.
- 2Qualify before dialling
Fleet size, roadside record and current insurer are on the record, so the call is informed from the first sentence.
- 3Log it in the pipeline
Stages, call outcomes and follow up dates against the carrier, shared across the agency.
- 4Watch the book
Track the carriers you write. If the filing changes or the insurer switches, you know the next morning.
Answered up front.
Can you tell me when a carrier's policy renews?
How do I find carriers with no insurance on file?
Can I see who currently insures a carrier?
Can I use this for underwriting?
How quickly are filing changes reported?
Truckscribe is a prospecting and market intelligence tool. It is not an underwriting, rating or insurability assessment, it holds no policy or claims data beyond what the FMCSA publishes, and it must not be used to decide whether to insure a carrier or at what price. It also does not predict renewal dates, because the source records do not contain them.
Truckscribe is built on FMCSA public records and other commercial business sources. It is business information for sales and vendor decisions, not a consumer report. How we handle data
More of the platform
Reach owner operators in their first weeks, while they are still deciding who dispatches for them. Filter to one truck carriers by state and equipment.
Read more →Build your carrier network from live FMCSA records. Check authority, insurance and safety before you offer a load, and get told when any of it changes.
Read more →Reach carriers in the weeks before their first invoice, when the factoring decision is still open. Filter to newly authorized small fleets by state.
Read more →Work the carriers who need a filing.
Every plan includes the full database, TruCRM, monitoring and export. Tiers differ on seats and daily unlocks.